1. Objective

• To ensure that expired or outdated content is not displayed on active pages.
• To retain historical content in an archive section for reference and compliance.
• To maintain a balance between freshness of information and traceability of records.

2. Applicability

This policy applies to all categories of content hosted on the NPTI website, including:

• Notifications, circulars, and office orders
• Training schedules and course announcements
• Tender documents and recruitment notices
• News, press releases, and event updates
• Publications, reports, and presentations

3. Content Expiry & Removal

• Time-bound content (e.g., tenders, admissions, recruitment notices) will be marked with an expiry date at the time of publishing.
• Such content will be automatically or manually removed from the active section within 48 hours after expiry.
• Non-time-bound content will be reviewed during the quarterly content review process, and if found outdated, will be marked for archival.

4. Content Archival Process

• Expired content will be transferred to a dedicated “Archive” section of the website.
• The archived content will be categorized based on type (e.g., “Archived Tenders,” “Archived Training Schedules,” “Archived Circulars”).
• Archived files will remain in their original format (PDF/HTML/Doc) to maintain authenticity.
• Archived content will be accessible for a minimum of 2 years for public reference unless otherwise mandated.

5. Permanent Deletion

• After the archival period, content will be permanently removed from the website only with the approval of the Web Information Manager (WIM) and notification to the Director General, NPTI.
• Critical documents of long-term importance (policies, manuals, major publications) will never be deleted and will remain permanently accessible.

6. Roles & Responsibilities

• Content Contributors (Departments/Divisions): Specify expiry dates and ensure timely communication of outdated content.
• Web Information Manager (WIM): Monitor expiry timelines, manage archival transfers, and authorize deletions.
• Website Administrator (Technical Team): Ensure proper categorization, transfer, and functioning of the archive section.

7. Audit & Compliance

• A log of all archived and deleted content will be maintained by the WIM.
• Archived data will be reviewed during the quarterly content review.
• The archival process will be aligned with Government of India website guidelines and STQC requirements.

8. Policy Review

• This policy will be reviewed annually or earlier if required due to changes in organizational needs or government directives.